Job Description:

The Purchasing Supervisor is responsible for ensuring the following: all efforts are made to acquire goods and services in a timely manner; the competitive bid process is fair and ethical and above reproach; vendors comply with contract terms; and vendor payments are processed in a timely manner. The Purchasing Supervisor is responsible for reviewing Purchase Requisitions (NEED requests) to determine appropriate approvals, certifications, and other necessary documents needed prior to the issuance of an order. The Purchasing Supervisor determines the method of procurement and assigns NEED Requests to the Buyers. The Purchasing Supervisor monitors NEED Requests and contracts assigned to the Buyers and makes adjustments as required to evenly distribute the workload. This person also shifts organizational priorities when responding to requests to facilitate business requirements.

The Purchasing Supervisor facilitates the training of the buying staff. This training includes all procurement-related systems (e.g., the Illinois Procurement Bulletin) and all applicable laws and rules, Tollway policies and procedures, and common good business practices. This person keeps abreast of changes such as procedural changes, document updates, new clauses, and required disclosures and standard certifications by firms interested in doing business with the Tollway and is responsible for keeping the buying staff informed via email, meetings, and training sessions.

The Purchasing Supervisor communicates directly with all levels of Tollway personnel in administering purchase orders and contracts. This person works closely with the Accounts Payable staff to resolve problems in the purchase order payment process and the different outside agencies to coordinate purchases and contracts.

The Purchasing Supervisor is held to the highest ethical standards and questions any potentially inappropriate procurement activities to maintain the integrity of the Tollway’s procurement process.

The Purchasing Supervisor exercises excellent time-management skills, evaluates and plans the associated activities of the buying staff in order to avoid expired contracts, and stays within the constraints of the Tollway’s Board Meeting schedule. This person ensures that all purchases are competitively bid or that sufficient justification and documentation is obtained to allow non-bid purchases. This person works with Procurement management to prepare the items submitted for approval to the Board of Directors.

The Purchasing Supervisor acts in the capacity of the Purchasing Services Manager in his/her absence. This person may be assigned special projects as required by the Chief of Procurement or the Deputy Chief of Procurement. The Purchasing Supervisor is also responsible for the performance reviews of the buying staff.

Job Requirements:

A high school diploma or GED is required. An associate’s degree or a minimum of 48 semester credit hours or 72 quarter credit hours in a related field is strongly preferred. Five (5) years’ experience in purchasing management or a related field is strongly preferred. Excellent knowledge of Microsoft Word, Excel, and Outlook is required. Excellent verbal and written communication skills and attention to detail are required. Ability to interact effectively with various levels of management is required. Ability to communicate well with staff and vendors is required.

Extensive experience in contract procedures and drafting detailed specifications is desired. Demonstrated ability to supervise, motivate, and evaluate staff engaged in procurement activities is required. Ability to plan for the effective utilization of resources for the purchasing area is required. Ability to monitor procurement processes and to conduct long-range planning necessary for contract scheduling is required.

Benefits:

Will discuss if interviewed.